top of page
POP UP STRIP IMAGE-3.png

Get to know more about our pop ups!

  • Is sharing with another business allowed?
    Yes, sharing is permitted. However, please note that if this was not indicated on the registration form, you are required to notify us to avoid us going over the business category limit.
  • Am I allowed a backdrop in my space?
    Yes, most spaces allow for backdrops with a maximum size of 8 feet wide. However, a few spaces are not allowed to have backdrops due to their location. Additionally, please note that our outdoor spaces are windy and as a result, backdrops may not be able to withstand the wind.
  • What payment methods are accepted?
    We accept the following payment options: Online bank transfer 1st Pay Payce Digital Cash at various meet up points across the island
  • How do I participate as a Vendor?
    All interested business owners are required to fill our registration form prior to participating in our pop ups. When registration is open, this form is usually accessible via our website under the events tab, or via the link in our Instagram bio.
  • What is the Cancellation Policy?
    All registration fees are recoverable up until one month before the event date. A 50% non-recoverable deposit will be applied after this date. However, we understand that life happens. If a fully registered Vendor is unable to attend due to an unforeseen circumstance such as illness and the like, the case will be examined and a refund may be issued.
  • How are Vendors selected to participate?
    We select Vendors on a first come, first served basis. Please note that each vendor/business category has a limit as we intend to offer a varied shopping experience for our guests.
  • Are site visits facilitated?
    Yes. However, due to the number of events and bookings Hilton usually has, we are sometimes unable to facilitate site visits. We have images that we can share with you if you are unfamiliar with the space.
  • What are the marketing boost add-ons?
    To help you increase your brand's awareness, we have developed a variety of marketing tactics. I. 12 Brands of Christmas Campaign (only for our December pop ups) Our 12 Brands of Christmas campaign will feature 12 brand that will be participating in the pop up. Only 1 brand per business category will be a part of the campaign. Each brand will have the opportunity to take advantage of the following for BBD 90.00. (1) 10 minute Instagram LIVE with She Markets WEC to introduce your brand and showcase your products and/or services. (1) Email blast to She Markets WEC's contacts of 700+. (3) story posts - 1/month leading up to the event. (1) feature in our feed post. Highlight & tag on our socials for our thank you video after the pop up. Logo placed on our website above the Vendor Directory (click here to see how our previous directory looked). II. E-catalogue (for both Summer & Christmas pop ups) We also have our popular e-catalogue that will feature your brand once you are participating in our pop up event. The usual rates begin at BBD 150.00 but to help you advertise your business at an affordable rate, we've developed this booklet just for you at the following rates. Click here to see how the e-catalogue looked for our 2023 summer pop up. III. Business cards/flyers at our check-in desk on event day where our hostesses ensure guests are given your promotional materials and are informed that your brand is at our pop up. This marketing add-on is BBD 15.00/pop up.
  • I have a food and beverage business, am I allowed to participate in the pop ups?
    By order of the Management at the Hilton Barbados Resort, we are unable to accept businesses that are required to prepare food items on site. We therefore are only allowed to accept businesses in the Sweets and Treats and Beverages (already packaged) categories.
  • What is the registration fee?
    Our registration fee currently starts at BBD 225.00 and goes up to BBD 285.00. Please visit our question 'What are the types of Vendor packages available?' for detailed information. Please note that these fees are subject to change.
  • What are the Payment Policies for the pop up events?
    Payment Terms & Conditions You are required to contact us via WhatsApp at 1246-257-3494 to before making your payment. Payments are usually able to be made from next business day after registration opens. Please note each year, there are payment deadlines. 1 Installment: is usually due on or before two months before the event date. 2 Installments: is usually due on or before one month before the event date. Payment methods include online bank transfer, Payce Digital or cash. Online payment is the preferred option. However, if that cannot be accommodated, in-person collection can be facilitated at any of our meet up points. Banking information/meet up points will be provided upon request. Payments must be made in full or we can offer a payment plan where a deposit (50%) is required and the balance is due by the above dates. Only full payment secures your spot and spots are allocated based on a first come first served basis. Please also note that your business category may be filled before the deadline dates. Filling our registration form does not guarantee participation in our events.
  • Where are the booths located on site?
    We usually offer the following Vendor packages: Prime (Outdoor- limited): these spots are located outdoors at the front by the entrance of the hotel. The Prime spots end at the first door of Needham's Ballroom 1. Platinum (Indoor): Needham's Ballrooms 1-3: these spaces are located on the left inside the large ballroom after the entrance. Gold (Indoor): Garrison Rooms 1-3 which are located in 3 rooms closer to the lighthouse. Silver (Outdoor): Pre-function area which are directly outside the Needham's Ballrooms. Peninsula Room 1-2 (Indoor - limited): these spaces are located in 2 rooms directly opposite the Garrison rooms. Garrison Terrace (Outdoor - very limited): these spaces are located on the outside of the Garrison rooms close to the lighthouse or the newly established La Cabane. Peninsula Terrace (Outdoor - limited): these spaces are located directly opposite the Garrison Terrace. Click here and here to see videos of each vendor location. Please note ALL outdoor spots are WINDY.
  • Am I allowed more than one table in my space?
    Vendors are only allowed to have up to maximum 2 tables (indoors) and up to (3 outdoors) in order to maintain the space allocated for walking in between booths. If you will have 2 tables in your space, your set up must be in an l-shape layout and if you have 3 tables, you are required to set up in a u-shape layout.
  • At what point do I become a confirmed Vendor?
    Only full payment secures your space. Once you've filled the registration form, you are required to reach out to us via WhatsApp to confirm whether there is any space available in your business category. If there is space and payment is made, you are confirmed to participate in the pop up.
  • What are the booth space requirements?
    To ensure each vendor has sufficient space between booths, please note if you require more than one table, you must lay out your tables in an l-shape or u-shape. Please see below how these set ups should look. Kindly also note that each vendor is allowed up to 3 tables maximum. All tables must be a maximum of 6ft long x 3ft wide. Kindly note that the space between booths are not allocated for patrons to traverse.
  • What does the layout of the space look like?
    Vendors are situated in 8 locations on event day. Here's how the layout looks.
  • What are the available Vendor Packages?
    Our Package Options Disclaimer: please be advised that the outdoor area is windy as it is close to the sea side. Please note that these are our current rates and may be changed without notice. Food and Beverage Vendor Requirements Please note that all Food and Beverage vendors are required to note the below regulations before conducting business at the event: Health certificate from your doctor Temporary restaurant license from Sir Winston Scott Polyclinic only. This must be applied for no less than two weeks prior to the day of the event. All food and beverage personnel must wear tops with sleeves fully covering the arm pits and hairnets/hats. All food and beverage personnel are not allowed to wear jewelry. Food items (with the exception of items like popcorn, cotton candy, waffles and the like) must be prepped prior to the event. Please confirm with the Event Host if you are uncertain about your products.
  • What is the booth size?
    All booths are 10 feet wide by 6 feet deep for all spaces except our outdoor spaces which are 8 feet wide by 6 feet deep.
  • What other policies should I be aware of as a Vendor?
    Food and Beverage Vendor Requirements Please note that all Food and Beverage vendors are required to note the below regulations before conducting business at the event: Health certificate from your doctor Temporary restaurant license from Sir Winston Scott Polyclinic only. This must be applied for no less than two weeks prior to the day of the event. All food and beverage personnel must wear tops with sleeves fully covering the arm pits and hairnets/hats. All food and beverage personnel are not allowed to wear jewelry. Food items (with the exception of items like popcorn, cotton candy, waffles and the like) must be prepped prior to the event. Please confirm with the Event Host if you are uncertain about your products. Other Notes All vendors will be added to a WhatsApp group on at least 3 weeks before the event date to facilitate all updates regarding the event. Vendors have the option of purchasing food and drinks from Hilton's on-site restaurants/bars on the event day. Only 1 table (fully dressed) and 2 chairs are provided in all packages except the Bronze package. Vendors are allowed to bring 1 additional table that carries a maximum size of 6ft x 3 ft. Your layout must be in an l-shape. Vendors are allowed to use other items such as banners and stands once they are within the allocated space (10ft x 6ft). Backdrops must be no more than 8 ft wide. She Markets WEC or their affiliates will not be held responsible for any lost, stolen or damaged merchandise or any injury incurred during the event. She Markets WEC or their affiliates will not be held responsible for any lost, stolen or damaged merchandise or any injury incurred during the event. Disclaimer: please be advised that the outdoor area is windy as it is close to the sea side. Please also note that tables and chairs are based on Hilton's availability.
  • Even if I've previously joined the event's waitlist, am I still required to register?
    Yes. Due to the dynamic environment we live in, all waitlisted vendors are required to register when registration opens. As we receive an overwhelming response each year, joining our waitlist solely gives you first priority at registering for our pop ups. Please note that even though you are waitlisted, it does not guarantee participation in the event.
  • What types of businesses can I find at the pop ups?
    You can find businesses in the following sectors at our pop up events. Men and women accessories Financial services Membership services Beauty and cosmetics Men and women clothing Fragrances Eyewear Planners and stationery Books and journals Natural juices Alcoholic beverages Homeware Scented candles Skin care Hair care and extensions Health and wellness Nail supplies and care Designer bags Handmade accessories Frozen fruit desserts Sweets and treats Children clothing and accessories
  • Is there an admission fee to attend?
    No. Admission is free for all guests.
  • What time does the pop up begin?
    Our pop ups usually begin at 1:00 PM and end at 8:00 PM.
  • When are the pop ups usually held?
    We host our pop ups bi-annually - in the summer period around late June or early July and in the Christmas season, usually early or mid-December.
  • What amenities are available on site?
    At our pop up events you have access to: Photo taking section CIBC FCIB ATM machine Large parking lot Sanitising stations
  • Where are the pop ups held?
    Our pop ups are usually held at the Hilton Barbados Resort located at Needham's Point St. Michael Barbados, W.I.
Pop Up FAQs
bottom of page