Frequently asked questions
Our Current Package Options
Our packages do not come with table cloths included. You will be required to bring your own table cloth or add it on to your package.
Option 1: Platinum Package (Indoor Foyer - entrance) - BBD 495.00
General Incentives
1 full vendor meal (inclusive of 2 starches, 1 protein, 1 veg & 1 drink)
1 8ft x 6ft indoor space in the foyer
1 6ft table (no table cloth provided)
2 chairs
Washroom on site
Photographer on site
Photo taking area
Please note only ONE table is allowed for this package and backdrops are NOT permitted.
Option 2: Gold Package (Indoor ballrooms) - BBD 475.00
General Incentives
1 full vendor meal (inclusive of 2 starches, 1 protein, 2 veg & 1 drink)
1 8ft x 6ft indoor space (ballrooms - Salons A to D)
1 6ft table (no table cloth provided)
2 chairs
Washroom on site
Photographer on site
Photo taking area
Package Add-ons
Table cloth - BBD 45.00
Lunch - BBD 80.00/person
Evening bites - BBD 75.00/person
Coffee & Tea - BBD 25.00/person
Please note that these are our current rates and may be changed without notice.
Food and Beverage Vendor Requirements
Please note that all Food and Beverage vendors are required to note the below regulations before conducting business at the event:
Health certificate from your doctor
Temporary restaurant license from the St. Philip Polyclinic. This must be applied for no less than two weeks prior to the day of the event.
All food and beverage personnel must wear tops with sleeves fully covering the arm pits and hairnets/hats.
All food and beverage personnel are not allowed to wear jewelry.
Food items (with the exception of items like popcorn, cotton candy, waffles and the like) must be prepped prior to the event. Please confirm with the Event Host if you are uncertain about your products.
Due to the venue type, only sweets and/or treats businesses are permitted by order of the Hotel.
To ensure each vendor has sufficient space between booths, please note if you require more than one table, you must lay out your tables in an l-shape or u-shape. Please see below how these set ups should look. Kindly also note that each vendor is allowed up to 3 tables maximum. All tables must be a maximum of 6ft long x 3ft wide.
Kindly note that the space between booths are not allocated for patrons to traverse.
To help you increase your brand's awareness, we have developed a variety of marketing tactics.
I. 12 Brands of Christmas Campaign (only for our December pop ups)
Our 12 Brands of Christmas campaign will feature 12 brand that will be participating in the pop up. Only 1 brand per business category will be a part of the campaign. Each brand will have the opportunity to take advantage of the following for BBD 90.00.
(1) 10 minute Instagram LIVE with She Markets WEC to introduce your brand and showcase your products and/or services.
(1) Email blast to She Markets WEC's contacts of 700+.
(3) story posts - 1/month leading up to the event.
(1) feature in our feed post.
Highlight & tag on our socials for our thank you video after the pop up.
Logo placed on our website above the Vendor Directory (click here to see how our previous directory looked).
II. E-catalogue (for both Summer & Christmas pop ups)
We also have our popular e-catalogue that will feature your brand once you are participating in our pop up event. The usual rates begin at BBD 150.00 but to help you advertise your business at an affordable rate, we've developed this booklet just for you at the following rates. Click here to see how the e-catalogue looked for our 2023 summer pop up.
III. Business cards/flyers at our check-in desk on event day where our hostesses ensure guests are given your promotional materials and are informed that your brand is at our pop up. This marketing add-on is BBD 15.00/pop up.
Yes. Due to the dynamic environment we live in, all waitlisted vendors are required to register when registration opens. As we receive an overwhelming response each year, joining our waitlist solely gives you first priority at registering for our pop ups. Please note that even though you are waitlisted, it does not guarantee participation in the event.
We select Vendors on a first come, first served basis. As an interested Vendor, you are required to message us via WhatsApp to secure your space. Please note that each vendor/business category has a limit as we intend to offer a varied shopping experience for our guests. If you are initially unsuccessful, you will be automatically placed on our waitlist and will be contacted if a space becomes available.
Payment Terms & Conditions
You are required to contact us via WhatsApp at 1246-257-3494 to before making your payment.
Payments are usually able to be made from next business day after registration opens. Please note each year, there are payment deadlines.
1 Installment: is usually due on or before two months before the event date.
2 Installments: is usually due on or before one month before the event date.
Payment methods include online bank transfer, Payce Digital or cash. Online payment is the preferred option. However, if that cannot be accommodated, in-person collection can be facilitated at any of our meet up points. Banking information/meet up points will be provided upon request.
Payments must be made in full or we can offer a payment plan where a deposit (50%) is required and the balance is due by the above dates.
Only full payment secures your spot and spots are allocated based on a first come first served basis. Please also note that your business category may be filled before the deadline dates.
Filling our registration form does not guarantee participation in our events.
All registration fees are recoverable up until one month before the event date. A 50% non-recoverable deposit will be applied after this date.
However, we understand that life happens. If a fully registered Vendor is unable to attend due to an unforeseen circumstance such as illness and the like, the case will be examined and a refund may be issued.
Food and Beverage Vendor Requirements
Please note that all Food and Beverage vendors are required to note the below regulations before conducting business at the event:
Health certificate from your doctor
Temporary restaurant license. This must be applied for no less than two weeks prior to the day of the event.
All food and beverage personnel must wear tops with sleeves fully covering the arm pits and hairnets/hats.
All food and beverage personnel are not allowed to wear jewelry.
Food items (with the exception of items like popcorn, cotton candy, waffles and the like) must be prepped prior to the event. Please confirm with the Event Host if you are uncertain about your products.
Other Notes
All vendors will be added to a WhatsApp group on at least 3-4 weeks before the event date to facilitate all updates regarding the event.
Vendors have the option of purchasing food and drinks from Hilton's on-site restaurants/bars on the event day.
Only 1 table (fully dressed) and 2 chairs are provided in all packages except the Bronze package. Vendors are allowed to bring 1 additional table that carries a maximum size of 6ft x 3 ft. Your layout must be in an l-shape.
Vendors are allowed to use other items such as banners and stands once they are within the allocated space (10ft x 6ft).
Backdrops must be no more than 8 ft wide.
She Markets WEC or their affiliates will not be held responsible for any lost, stolen or damaged merchandise or any injury incurred during the event.
She Markets WEC or their affiliates will not be held responsible for any lost, stolen or damaged merchandise or any injury incurred during the event.
Disclaimer: please be advised that the outdoor area is may be windy. Please also note that tables and chairs are based on Sam Lord's availability.
Yes, sharing is permitted. However, please note that if this was not indicated on the registration form, you are required to notify us to avoid us going over the business category limit. Additionally, kindly note that you may be unable to participate under both businesses as some categories may be already sold out.
Vendors are only allowed to have up to maximum 2 tables (except in the foyer) in order to maintain the space allocated for walking in between booths. If you will have 2 tables in your space, your set up must be in an l-shape layout. Please note 3 tables can be used but it depends on your location. If you are unsure of what your space can hold, please reach out to us to confirm the maximum number of tables suited for your space.
Yes, most spaces allow for backdrops with a maximum size of 8 feet wide. However, our foyer spaces and some of our indoor ballroom spaces are not allowed to have backdrops due to their location. Additionally, please note that some of our outdoor spaces may be windy and as a result, backdrops may not be able to withstand the weather elements.